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Share with guests

In Aspect, a guest is anyone who opens a share link. Guests do not need an Aspect account, do not consume a paid workspace seat, and have nothing to install to view shared content in a browser. Guest access works well for clients, reviewers, freelancers, and anyone else who only needs access to specific content. To give someone ongoing access to projects or the wider workspace, invite them as a member instead. Create a share link for the specific file, folder, or collection you want guests to access.
1

Choose what to share

Select the asset, folder, collection, or project you want to share, then click Share.Sharing a folder or collection gives guests access to everything inside it.
2

Create a share link

Create a new link and give it a name. The name is visible to your team and helps you remember who the link is for.Every share link allows viewing. You can also choose additional permissions such as commenting and downloading; see Sharing and permissions for the full permission model and recommended settings.
3

Configure guest permissions

Choose what people using the link can do.Depending on the content and available settings, guests may be allowed to:
  • Leave comments.
  • Download files.
  • Upload or organize content.
  • View or edit selected metadata.
  • Mount a shared folder.
4

Protect the link

If needed, add a password or expiration date.Choose an expiration preset such as 7, 30, or 90 days, or set a custom date and time.
5

Send the link

Copy the link and send it to the recipient. When they open it, they are treated as a guest automatically.

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Embed shared videos

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Embed with code

Here’s how to embed if you want to use code. Here’s how to embed if you want to use a link.

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What guests can access

Guests can only access the content included in the share link. Sharing a folder or collection includes the items inside it, but does not expose the rest of your workspace. Every share link allows guests to view the shared content. Depending on the resource and the permissions you enable, guests may also be able to:
  • Play shared video and audio.
  • Leave comments and replies.
  • Download files.
  • View earlier versions.
  • View or edit selected metadata.
  • Upload or organize content in a shared folder.
  • Mount an eligible shared folder through Instant Access.
Guests cannot use the link to browse other projects, open content outside the shared location, access workspace settings, perform actions that are disabled for the link, or see internal comments. Access ends when the link is disabled, deleted, or reaches its expiration date. Changes to a link’s permissions affect everyone using that link.
Open the link in a private browser window before sending it. This shows you the guest experience without your workspace access.

Sharing and permissions

Review the complete permission model and choose the right access for each audience.