Commenting

Comments keep feedback attached to the content being reviewed. External reviewers can comment through a share link when commenting is enabled.

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Approve a comment

Mark a comment as approved to record agreement during a review. Review the comment, its replies, and the relevant media before approving it. Use a reply when you need to explain the decision or identify a particular revision. If your team also tracks an asset’s overall review status, update its custom metadata field separately. See the simple review workflow for recording decisions and confirming the final revision.

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Keep comments internal

Turn on Internal before adding a comment if the discussion should stay private to your team. Internal comments are useful when:

• Producers and editors are discussing work in progress
• A team needs to review a concern before replying to a client
• Feedback includes private production details

To create an internal comment:

1. Open comments on the asset.
2. Select Internal before submitting the comment.
3. Add the comment as usual.
4. Confirm that the internal state is visible on the comment.

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Comment on a video

Move to a moment or select a time range, then add your feedback. You can also attach a file, draw on the frame, or make the comment internal. Selecting the comment returns playback to the relevant moment or range.

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Draw on a frame

Pause on the frame, mark the relevant area, and add a short explanation. Available markup includes freehand drawing, arrows, boxes, and circles.

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Comment on images and documents

For images, select the area you want to discuss. For documents, open the relevant page or highlight a specific passage. The comment stays connected to that location.

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Work with comments

• Attach a file to provide a reference image, graphic, storyboard, or other supporting material.
• Reply to keep related feedback in one thread.
• Mention a teammate with @ when you need their attention.
• React to acknowledge feedback without adding another reply.
• Edit your comment when you need to correct or clarify it.
• Copy a link to send someone directly to the comment.
• Resolve a comment when the change is complete or the discussion no longer needs action.

Resolved conversations remain available in the asset’s history and can be reopened.

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Comments and versions

Comments stay with the version where they were created. Reviewers can compare versions while keeping each review round connected to the correct media.

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Notifications and permissions

Aspect supports in-app and email notifications for comments, replies, mentions, and conversation updates. Delivery depends on each person’s notification preferences. Commenting is a separate permission. Workspace members receive access through project permissions, while guests receive it through the share link.

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Use Aspect Agent with comments

Aspect Agent can search comments, summarize feedback, and post or reply to comments on your behalf. For example:

• What feedback have people left on this cut?
• Find every unresolved comment about the logo.
• Leave a comment asking the editor to check the color grade.

Review the selected assets and proposed comment before approving an action.

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Comments in archived projects

Browser previews and comments remain available when media is archived. You can read, add, reply to, resolve, and share comments without restoring the source media. Mounted-drive access requires Active Storage. Archiving a project leaves its storage tier unchanged; see storage tiers and archiving.

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