Create a protected share link
Configure a separate link with the access and security settings required for its audience.1
Choose what to share
Select the asset, folder, collection, or project, then open Share.
2
Create a share link
Select Create share link and add an optional internal name so your team knows who the link is for.
3
Set permissions
Enable only the actions the recipient needs. Depending on the content, available controls can include Comments, Downloads, View versions, View metadata, and Edit metadata.
4
Add security
Under Security, add password protection, choose a link expiration, or select a watermark for sensitive video playback.
5
Review and create the link
Confirm the shared content, permissions, and security settings, then select Create link. Test the recipient experience before sending it.
Available permissions can vary based on what you share. Folders and other shared locations may also offer contribution or organization controls.
Choose the minimum permissions needed
Every share link allows recipients to view the selected content. Additional controls determine what else they can do.- Comments lets reviewers leave precise feedback on shared content.
- Downloads lets recipients download the shared files.
- View versions lets recipients open earlier versions when available.
- View metadata exposes the metadata fields selected for the link.
- Edit metadata lets recipients change the metadata fields selected for editing.
Add password protection
Select Add password when access should require more than possession of the link. Anyone opening the link must enter the password before viewing the shared content. Send the password separately from the link when practical. A password protects the link, but it does not confirm the identity of the person entering it. Anyone who has both the URL and password may be able to use the link.Set a link expiration
Use Link expiration when access should end automatically. Choose an available preset or select a specific expiration date. After the selected date and time, the link stops providing access until its settings are changed. Expiration works well for temporary review periods, limited delivery windows, and unreleased material.Add a watermark to video playback
Watermarking adds a visible identifier to video played through a share link without changing the original file. Create a watermark while configuring a share link or from Settings → Content Security, then select it under the link’s Security settings.Watermarking
Learn how to create a watermark and configure its text, position, color, opacity, rotation, size, and weight.
Manage or revoke access
Share-link settings can be updated after a link is created.- Change permissions when a recipient’s role changes.
- Add or update a password or expiration date.
- Change or remove the selected watermark.
- Disable a link to pause access.
- Delete a link when its URL should no longer work.
Understand guest visibility
Aspect can attribute active actions such as comments, edits, and uploads when identifying information is available. Aspect does not identify someone who only opens or watches content through an unauthenticated share link. Do not treat a share link, watermark field, or anonymous view as proof that a specific person accessed the content.Best practices
- Create a separate link for each audience or purpose.
- Enable only the permissions recipients need.
- Use a password and expiration date for sensitive or temporary access.
- Review Downloads separately when using a video watermark.
- Test the link in a private browser window before sending it.
- Disable or delete links that are no longer needed.
Sharing and permissions
Learn how workspace roles, project roles, and share-link permissions work together.